Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Hospital, Nairobi is to be the premier, tertiary, teaching and referral health care facility in sub-Saharan Africa. ​For over fifty years, Aga Khan University Hospital, Nairobi (AKUH) has been taking care of families in East Africa. As a private, not-for-profit hospital, we strive to provide access to quality healthcare to all who need it. At AKUH, patients are our first priority. Our team of medical professionals, faculty and staff are here to provide you and your loved ones with the highest standards of healthcare. We are committed to working together to ensure that you and your family receive outstanding medical services, first-rate facilities and compassionate care. The Aga Khan University Hospital, Nairobi has set the standard for comprehensive healthcare and modern medical education in East Africa. Our dedicated staff, advanced facilities and state-of-the-art technologies have earned the hospital great reputation as a leading medical institution and teaching hospital in the region, and beyond. Patients benefit from our unique team-based approach to car​e, which enables you to benefit from the diverse expertise of our entire team of medical professionals. As the teaching hospital for Aga Khan University’s Medical College and School of Nursing and Midwifery, we practice an evidence-based approach to medicine, driven by the cutting-edge research conducted by our experienced faculty members. Our approach to care is guided by our core principles of Quality, Access, Impact and Relevance.​Key Roles and Responsibilities  Responsible for developing the schedule for the President’s visits to Nairobi and the region and providing full administrative and logistical support as required. Coordinating and organizing all meetings for the President/VPHS and Director & Deputy Board Secretary, including developing and circulating agenda and taking minutes and ensuring timely transcription and circulation to meeting attendees. Undertaking active follow-up with entity heads and other management team members on all matters pending resolution for leadership’s attention and decision. Assisting the Director in following up with relevant stakeholders to ensure timely and effective preparation of reports and other meeting documents for circulation to leadership, the Council and Board; undertaking first level compilation and consolidation of reports/presentation for the Director’s review; effectively planning and coordinating all logistical requirements for successful leadership, Board and Council meetings. Researching and following up on incoming issues and concerns to be addressed by the President/VPHS/Director, including those of a sensitive or confidential nature, and acting as instructed by the Director; conducting research on issues of strategic interest to OP EA and the University. In collaboration with Office of Events in the President’s Office in Pakistan, leading or actively participating in the planning and coordination of logistics for high level events or special projects taking place in Nairobi and in the region. Assisting the Director in expanding and strengthening the stakeholder relations portfolio. Effective management of the OP EA front office; reviewing correspondence, prioritizing for the Director's attention, and responding to emails/letters as may be required. Managing office expenses and reimbursements as required. Ensuring up to date hard/soft copy filing systems are in order and well maintained; safe and secure storage of confidential information. Managing stocks of office supplies; ensuring that all machinery and audio-visual equipment in OP EA are functional; keeping track of the assets inventory in line with the asset management policy. Overall management and coordination of regional and international travel for the President/VPHS/Director. Relevant Qualifications, Experience, Skills, and Behaviours Bachelor’s Degree (Management, Administration, Communication, or a Social Science). Preference will be given to master’s holders in any of these disciplines. Practical knowledge of Finance, Governance, Project Management, and Risk Management is an added advantage. Computer literacy is mandatory, with experience of applicable software programs – good knowledge of the digital workspace and information and data literacy. 5 years’ experience in an administrative role in a busy executive office, preferably in a multinational organization. Strong interpersonal and public relations skills. Excellent written/verbal communication skills; ability to adapt communication to multiple stakeholders. A team player and ability to relate well with colleagues in multicultural settings. A creative thinker with analytical and problem-solving ability. Superior planning and organizational skills and ability to meet targets within set timelines. Demonstrated initiative and ability to effectively deliver in a high-speed and complex environment. Ability to set priorities and work effectively with little supervision Ability to work flexible/long hours. A positive attitude, resourcefulness, demonstrable integrity, values, and ethics; ability to maintain confidentiality. A knack for inquisition, continuous learning, and a desire to grow.