Profile

• Diploma in Business Administration/Records Management or related field.

• Knowledge of TEMBO archiving system.

• 2 years' experience in a similar role.

• Receiving operations files from manifest team and maintain logs of received files

• Ensure that the files are sequentially placed on the shelves.

• Receiving gate passes from the gate pass team.

• Checking the gate pass documents to ensure that all the proper documents have been attached before filed.

• Digitally archiving the gate pass in the TEMBO system, while maintaining the laid down procedures for digital archiving.

• Physically archiving the gate passes in the relevant operations files.

• Receiving and checking of Empty transporter interchange from the transporters [maintain a log]

• Alerting management if interchange has charges that may expose the company to charges from the depots.

• Filing of the Empty interchanges sequentially

• Assist staff to clear IOU's whenever same is requested

• Ensuring KPA invoices when received from the operations team are filed in the relevant files

• Maintain and safe-guard stationery of the company.

• Ensure request for stationery is done in a timely manner.

• Maintain log of stationery out and in.

• Assist during audit season by procuring files and keeping log of files in and out.

• Keep track of files when transfers outside the filing space needs to be done.

• Any other role that management might deem to advise.