Person Specification

• Degree in Health Records and Information Technology.

• Valid licence from the Health Records and Information Managers Board.

• At least 3 years work experience in a hospital setting.

• Excellent interpersonal and communication skills.

• Attention to detail.

• Maintaining Patient Records

• Cataloguing and maintaining proper patient records OP/ IP.

• Ensuring systematic filing of all patient records to allow for easy retrieval

• Ensuring the security of medical records to ensure that confidentiality is maintained.

• Maintaining a log of all files that are requested noting which department / Manager they have been dispatched to, the date and ensures / follows up for their return.

• Retrieving and dispatching patient cards / files as and when required.

• Ensuring that archiving of old files is done.

• Ensure proper disposal of medical records per the organization’s policies.

• Prepare and maintain periodic Ministry of Health reports

• Keep statistics of cost of treatment, top disease patterns.

• Maintaining, recording, analyzing, interpreting and disseminating data on specific cases which will be used prepare statistical reports (monthly, quarterly and annual) on patient statistics per location, disease trends, mortality, bed occupancy)

• Compiling the Annual Health Statistical Report.

• Any other duty as assigned by your supervisor in line with the job description.