Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Hospital, Nairobi is to be the premier, tertiary, teaching and referral health care facility in sub-Saharan Africa. ​For over fifty years, Aga Khan University Hospital, Nairobi (AKUH) has been taking care of families in East Africa. As a private, not-for-profit hospital, we strive to provide access to quality healthcare to all who need it. At AKUH, patients are our first priority. Our team of medical professionals, faculty and staff are here to provide you and your loved ones with the highest standards of healthcare. We are committed to working together to ensure that you and your family receive outstanding medical services, first-rate facilities and compassionate care. The Aga Khan University Hospital, Nairobi has set the standard for comprehensive healthcare and modern medical education in East Africa. Our dedicated staff, advanced facilities and state-of-the-art technologies have earned the hospital great reputation as a leading medical institution and teaching hospital in the region, and beyond. Patients benefit from our unique team-based approach to car​e, which enables you to benefit from the diverse expertise of our entire team of medical professionals. As the teaching hospital for Aga Khan University’s Medical College and School of Nursing and Midwifery, we practice an evidence-based approach to medicine, driven by the cutting-edge research conducted by our experienced faculty members. Our approach to care is guided by our core principles of Quality, Access, Impact and Relevance.​Job Summary The Purchase Officer, Contracts & Services, will work directly under the Assistant Manager in contracts and services with a dotted line reporting to DPH Administration Manager The Purchase Officer will support in managing all AKU/ AKUHN assigned responsibilities as mentioned below to achieve the overall AKU/AKUHN Purchasing & Supply Chain Management Division goals. Responsibilities Financial Management Source, select, and negotiate for the outsourced services in terms of quality, price, terms, deliveries and services with suppliers and sub-contractors assigned. Run RFP/RFQ in preparing sealed bids, analyzing tender reports from Quantity surveyors, prequalify contractors, prepare comparative analysis and recommendation. Analyze price proposals, financial reports, and other information to determine reasonable prices. Administration          Support all activities in the procurement cycle for AKU/ AKUHN. Prepare Contracts for AKU/ AKUHN Responsible for the preparation and processing of purchase orders and documents in accordance with PSCMD policies and procedures. Receiving/delivery of goods and services and handing over documents to team on time as per the guidelines. Quality Control Evaluate and monitor contracts to be sure that vendors and suppliers comply with the terms and conditions of the contract and to determine need for changes. Handle and monitor claims to vendors for services rendered. Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action. Coordination Source for new parts, suppliers, or sub-contractors when the need arises. Interview vendors and visit suppliers' premises to examine and review services, and prices. Work out contractual agreements with suppliers for price discounts and implementation schedule. Reporting Support team operations in accordance with guiding policy. Process invoices for payment/ LPO’s. Organize all site visits. Organize meetings for the team. Prepare site visit reports. Administration needs for the team. Book travel, accommodation etc. when need arises. Ensure that systems are in place to maintain and regularly update purchase records, data, files, and reports related to non-medical supplies purchases. Any other additional role given from time to time. Requirements Bachelor’s degree in Purchasing and Supply Chain field.   At least 5 years’ work experience in the field of Purchasing and Supply Chain Management. Candidates with experience on donor/grant purchases and Project management will be an added advantage. Relevant Experience Advanced knowledge of MS Office applications. Basic knowledge of procurement process. Business letters & report writing skills. Project management process. Personal Characteristics & Behaviours Excellent Interpersonal and Communication Skills. Problem solving and critical thinking Skills. Good organizational and administrative Skills Ability to work in a team and independently. Negotiation Skills. Attention to detail. Excellent numeracy and IT Skills