Requirements**

• Bachelor’s degree in Purchasing and Supply Chain field.  

• At least 5 years’ work experience in the field of Purchasing and Supply Chain Management.

• Candidates with experience on donor/grant purchases and Project management will be an added advantage.

Relevant Experience****

• Advanced knowledge of MS Office applications.

• Basic knowledge of procurement process.

• Business letters & report writing skills.

• Project management process.

Personal Characteristics & Behaviours**

• Excellent Interpersonal and Communication Skills.

• Problem solving and critical thinking Skills.

• Good organizational and administrative Skills

• Ability to work in a team and independently.

• Negotiation Skills.

• Attention to detail.

• Excellent numeracy and IT Skills

Financial Management**

• Source, select, and negotiate for the outsourced services in terms of quality, price, terms, deliveries and services with suppliers and sub-contractors assigned.

• Run RFP/RFQ in preparing sealed bids, analyzing tender reports from Quantity surveyors, prequalify contractors, prepare comparative analysis and recommendation.

• Analyze price proposals, financial reports, and other information to determine reasonable prices.

Administration**         **

• Support all activities in the procurement cycle for AKU/ AKUHN.

• Prepare Contracts for AKU/ AKUHN

• Responsible for the preparation and processing of purchase orders and documents in accordance with PSCMD policies and procedures.

• Receiving/delivery of goods and services and handing over documents to team on time as per the guidelines.

Quality Control****

• Evaluate and monitor contracts to be sure that vendors and suppliers comply with the terms and conditions of the contract and to determine need for changes.

• Handle and monitor claims to vendors for services rendered.

• Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.

Coordination****

• Source for new parts, suppliers, or sub-contractors when the need arises.

• Interview vendors and visit suppliers' premises to examine and review services, and prices.

• Work out contractual agreements with suppliers for price discounts and implementation schedule.

Reporting**

• Support team operations in accordance with guiding policy.

• Process invoices for payment/ LPO’s.

• Organize all site visits.

• Organize meetings for the team.

• Prepare site visit reports.

• Administration needs for the team.

• Book travel, accommodation etc. when need arises.

• Ensure that systems are in place to maintain and regularly update purchase records, data, files, and reports related to non-medical supplies purchases.

• Any other additional role given from time to time.