Requirements/ qualifications

• Diploma in Business Administration / Management/Public Administration, Operations Management or a related field.

• At least 1 year of progressively responsible work experience at national levels in office administration and project management in corporate field. NGO experience is desired.

• Experience in events management skills including reporting writing.

• Proven experience in office management, basic financial management and excellent record keeping.

• Demonstrable writing skills and experience in documentation of proceedings, including techniques of research program administration.

• Possesses excellent interpersonal skills, organizational skills and pays great attention to detail.

• Advanced computer skills, including Microsoft windows and Microsoft office suite

• Ability to write reports, and office correspondence.

• DG Office Reception and DG’s Executive Assistant Office

• Support the Organization’s correspondence and support the preparation of

• communication letters and responses to external stakeholders, with accurate information.

• Assist in updating the contact database for icipe.

• Assist with the preparation of Executive Board and Governing Council file documents.

• Offer administrative support to the Director General's Office, including raising required payment requests and correspondence dispatch.

• Assist in coordinating the organization’s guests' visits and travel logistics.

• Support in procurement and ensuring the DG Office supplies are in place.

• Provide Support to the Grants, Partnerships and Projects Office

• Filing of print documents related to Projects, Partner Agreements, Memorandum of

• Understanding (MoU), Material Transfer Agreements (MTAs), and other partnership engagement documents in the Grants Office, including all relevant correspondence, and ensuring they are properly archived and retrievable

• Provide logistical and technical support to the Grants Office in organizing Institutional Events.

• Liaise with finance and procurement teams in following up on requisitions, payments, and purchase orders related to the Director General’s Office.

• Provide support to colleagues in program and finance as well as grants office to ensure timely submission of project reports.

• Any other tasks assigned by the Supervisor.

• Serve as the focal administrative staff and offer secretariate support managing icipe’s affiliation as a Stockholm Convention Regional Centre, Kenya (SCRC, Kenya) under the

• Stockholm Convention on Persistent Organic Pollutants (POPs).

• Provide logistical support to icipe Stockholm Convention Regional Centre (SCRC), Kenya, in convening and hosting the SCRC/UNEP Events.

• Provide all the support required to prepare the financial report and document the Workshop proceedings and prepare the technical reports