Position Overview

We are seeking an experienced and highly organized HR Manager to oversee the administrative and operational HR functions within a manufacturing environment. The role focuses on ensuring smooth day-to-day HR operations, strong compliance with labour laws and regulatory requirements, and effective employee relations across both factory and office staff.

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Key Responsibilities

Compensation, Payroll & Labour Cost Control

• Ownership and validation of payroll processes

• Compensation structuring (salary bands, overtime control, allowances, benefits including NHIF/NSSF)

• Monitoring and control of labour cost, including alignment with production output.

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HR Policies, Contracts & Legal Risk Management

• Development and enforcement of HR policies, SOPs, and employee handbook

• Clear disciplinary procedures and legally compliant termination frameworks

• Proper structuring of employment types (permanent, casual, contract) in line with Kenyan labour laws

• Handling labour disputes and mitigation of legal exposure

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Industrial Relations & Workforce Stability

• Union awareness and engagement (where applicable)

• Exposure to Collective Bargaining Agreements (CBAs)

• Mechanisms to prevent disruptions such as strikes or workforce instability

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Performance Management

• Implementation of structured performance management systems (KPIs by function, appraisal cycles)

• Performance improvement processes (PIPs)

• Linking performance outcomes to retention and compensation decisions

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Training & Capability Development

• Training needs assessment (TNA) across factory and office functions

• Oversight of mandatory factory training

• Development of supervisors and line managers

Health, Safety & EHS Coordination

• Alignment with Operations/EHS on workplace safety compliance

• Incident reporting, disciplinary linkage, and worker welfare

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HR Systems & Data Management

• Implementation or management of HR systems

• Digitization and accuracy of HR data

• Use of HR data for reporting and decision support

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Foreign Workforce Compliance (if applicable)

• Work permits and immigration compliance

• Cost and structure management of foreign employees

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Exit Management & Risk Control

• Structured offboarding processes

• Knowledge transfer enforcement

• Legal risk mitigation during terminations 

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SEZ / Manufacturing Environment Considerations

• Workforce management aligned to shift-based production

• compliance with labour expectations in an export-oriented setup

Key Requirements

● 5–7 years of HR experience in a similar role

● Strong background in manufacturing or FMCG industries (preferred); export sector exposure is an advantage

● Solid understanding of HR operations in a factory or production environment

● Strong knowledge of Kenyan labour laws and HR compliance requirements

● Exposure to multinational environments is an added advantage

● Experience working with both local and foreign staff is desirable

● Strong interpersonal, communication, and conflict resolution skills

● High level of integrity, organization, and attention to detail

Reporting Line

Reports directly to the Chief of Administration

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Work Environment

● Fully on-site role (factory-based operations)

● Working schedule: Monday to Saturday, 8:00 AM – 5:00 PM