Qualification Must have:                                        **

• Bachelor's degree in Secretarial Studies or Office Management.

• Three (3) years’ experience as a Secretary.

            OR****

• Higher Diploma in Secretarial Studies.

• Minimum of four (4) years of progressive experience in secretarial or administrative roles.

             **OR

• Diploma in Secretarial Studies.

• Minimum of five (5) years of progressive experience in secretarial or administrative roles.

• Professional certification in secretarial practice, records management, or office administration is highly desirable.

• Prior experience in a university, public institution, or large corporate environment is strongly preferred.

• Provide high-level secretarial support to the Vice Chancellor’s Office by preparing, editing, and quality-checking sensitive documents while ensuring accuracy and adherence to institutional standards.

• Maintain an efficient records management system by organizing, classifying, digitizing, and securely storing both physical and electronic documents in line with policy requirements.

• Manage all incoming and outgoing correspondence by prioritizing, tracking, drafting responses, and ensuring timely action with no backlog.

• Oversee information flow by managing document inboxes, maintaining stakeholder contacts, and ensuring all communication is accurate, authorized, and properly formatted.

• Support scheduling by coordinating the Vice Chancellor’s diary, organizing meetings, and managing calendars and venue bookings efficiently.

• Assist in planning and executing official events by coordinating logistics, liaising with relevant teams, and ensuring proper setup of venues.

• Provide administrative and ad hoc support within the Vice Chancellor’s Office, including assisting during peak periods and facilitating onboarding of staff into office procedures.