Qualifications

• Experience from working as an Administrator or Safety and Security, in a humanitarian/recovery context

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Knowledge and proficiency of English Bachelor’s, in Business Administration and Information Technology and related course certifications (e.g., in project management, risk assessment, or facility management)

• Training in Health, access and security 

• Experience in Administrative and IT functions

• Minimum of 2 to 3 years of relevant work experience

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention.

• Coordinate and regularly prepare casual and incentive staff payroll data and submit for review.

• Conduct and monitor the security and safety of NRC assets in DMO, and Coordinate with partners those TVET, AEP, and Dagahaley Compounds

• Represent the organization in compound management meetings. 

• Coordinate cleaning and renovations of NRC compounds (Care and Main) and offices as well as manage and supervise casual staff. 

• Raise requisition, receive, record, distribute and maintain adequate inventory of office and accommodation assets and consumables.

• Arrange for staff and visitors’ accommodation, filling in check-in, and follow up with payments.

• Ensure utility bills e.g., electricity and water bills are paid on time in collaboration with the Finance and HR Officers

• Manage and update the asset register as well as ensure all NRC assets are registered according to NRC asset management guidelines, Standard Operating Procedures, and donor regulations.

• Ensure NRC assets are in good condition and monitor maintenance if required.

• Ensure proper handover by using (Equipment Check in – Check out) form before assigning to the requester.

• Proper filling of assets related documents (Equipment check in –check out, Waybill, Donation certificate, Asset transfer form, etc.)

• Conduct assets physical check on a quarterly basis.

• Regularly update staff on health, safety and security briefings, and ensure that all staff adhere to security policies and procedures.

• Liaise with UN agencies, NGOs, and other external actors to gain security information and analyses in Dadaab.

• Ensure all health, safety and security equipment’s are available and in good working conditions. 

• Maintain custody of the office keys 

• Any other duty assigned by line manager