Reeds Africa consult (RAC) offers a broad scale of Human resource services designed to provide professional supports for the growing needs of today’s corporate organizations. Our services includes the entire employee life cycle in an organization from the point of recruitment, training and development, policy development, compliance audits, provision of HR tools to achieve overall business success from the HR perspective. Reeds Africa consult (RAC) consultants have a combined experience of over 18 years and are very well capable of achieving sustainable, productive performance growth with full compliance as your HR partner of choice.Role Purpose We are seeking HR Associate to be deployed to our client sites on an outsourced basis. In this role, you will act as the on-site HR support person, providing day-to-day administrative and operational assistance. You will execute routine HR tasks, maintain records, assist with recruitment coordination, manage employee queries, and ensure smooth HR operations under the guidance of a senior HR manager (either from Reeds or the client). Job Description HR Administration & Record Keeping Maintain and update employee personnel files (both physical and digital). Ensure all HR documents (contracts, offer letters, leave forms, disciplinary records) are properly filed and easily retrievable. Prepare routine HR letters (e.g., confirmation, promotion, warning, transfer). Manage employee data entry into the HRMIS (e.g., new hires, leavers, transfers). Recruitment Support Post job advertisements on job portals and social media as instructed. Screen CVs against basic role requirements. Coordinate interview schedules (booking rooms, contacting candidates, sending invites). Assist in reference checks and document verification. Prepare new hire onboarding packs and facilitate orientation logistics. Attendance & Leave Management Track employee attendance, absenteeism, and lateness using biometric systems or timesheets. Manage leave applications and maintain the leave balance tracker. Prepare monthly attendance reports for payroll processing. Payroll Support Collect and verify payroll inputs (overtime, allowances, deductions, new hires, exits). Submit accurate and timely payroll data to the payroll processor. Distribute pay slips to employees. Employee Relations Support Serve as the first point of contact for basic employee queries (leave, pay, policies). Schedule disciplinary hearings and take minutes during proceedings. Issue simple warning letters as directed by the HR manager. Assist in organizing employee engagement activities (team building, staff meetings, wellness days). Performance Management Support Distribute performance review forms to employees and line managers. Track and follow up on timely submission of completed performance appraisals (monthly, quarterly, or annual as per client policy). Maintain a performance management tracker (scores, ratings, completion rates). Schedule performance review meetings between employees and supervisors. Assist in compiling performance improvement plan (PIP) documentation as directed. Provide basic reminders and guidance to staff on how to complete self-assessments. File all performance appraisal records in employee personnel files. Generate basic performance completion reports for the HR manager. Compliance Support Ensure new hires submit all statutory deduction details (SHA, NSSF, KRA PIN). Maintain a tracker for contract renewals and fixed-term end dates. Assist in preparing documentation for labor office audits. Reporting Prepare daily/weekly basic HR reports (attendance summary, new hires, exits, leave status). Job Requirements Qualifications & Requirements Diploma or Degree in Human Resource Management, Business Administration, or a related field. CHRP or Ongoing. 2 – 3 years of experience in an HR administrative role. Internships or attachment in an HR department will be considered. Experience in a fast-paced environment is preferred.