Qualifications & Requirements

• Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or Accounts or related field.

• Minimum of 3–5 years’ experience in warehouse or inventory management.

• Experience in feeds, warehouses, FMCG, manufacturing, or agricultural operations is an added advantage.

• Proficiency in ERP systems and Microsoft Office applications.

• Strong leadership, organizational, and reporting skills.

• Inventory Management**

• Maintain accurate inventory records for feeds, consumables, spare parts, tools, and all departmental items.

• Monitor stock levels and ensure timely replenishment to avoid stockouts or overstocking.

• Ensure all inventory transactions are accurately captured in the ERP/system.

• Conduct daily, weekly, and monthly stock reconciliations.

• Investigate and report stock variances, damages, losses, and discrepancies.

• Monitor expiry dates and implement FIFO/FEFO inventory control practices where applicable.

• Coordinate with procurement and user departments to ensure timely receipt and issuance of materials.

• Verify all incoming and outgoing stock against approved documentation and system records.

• Prepare and submit periodic inventory and stock movement reports to management.

• Ensure proper labeling, storage, and categorization of inventory items for easy identification and retrieval.

• Maintain minimum and maximum stock levels in line with operational requirements.

• Support periodic internal and external audits by providing accurate inventory documentation and records.

• Monitor slow-moving, obsolete, and damaged stock and recommend corrective actions.

• Ensure compliance with company policies, safety standards, and warehouse procedures in inventory handling.

• Coordinate cycle counts and spot checks to improve inventory accuracy and accountability.

• Track usage trends and consumption patterns to support forecasting and planning.

• Supervise proper housekeeping and organization within storage areas to maintain operational efficiency.

• Ensure all stock requisitions, transfers, and returns are processed and documented accurately.

• Collaborate with warehouse and logistics teams to ensure efficient stock movement and distribution.

• Train and guide junior store and warehouse staff on inventory handling procedures and system usage

2. Warehouse Operations****

• Supervise receiving, storage, issuance, and dispatch activities.

• Ensure all goods received match approved Purchase Orders, Delivery Notes, and invoices.

• Confirm proper palletization, stacking, labeling, and storage practices.

• Ensure proper space utilization and warehouse cleanliness standards are maintained.

• Coordinate loading and offloading activities safely and efficiently.

• Ensure all warehouse transactions are accurately recorded in the ERP/system in real time.

• Implement and enforce warehouse SOPs, safety procedures, and operational controls.

• Conduct routine inspections of warehouse facilities, equipment, and storage conditions.

• Coordinate inter-warehouse stock transfers and departmental stock requests.

• Ensure proper handling and storage of sensitive, fragile, or hazardous materials where applicable.

• Supervise warehouse staff and allocate daily operational tasks effectively.

• Ensure timely preparation and dispatch of goods according to approved requisitions and schedules.

• Monitor turnaround times for receiving and dispatch processes to improve efficiency.

• Maintain accurate documentation for all warehouse movements, transfers, and dispatches.

• Coordinate maintenance and servicing of warehouse equipment such as forklifts, pallets, and weighing scales.

3. FIFO / FEFO Compliance****

• Enforce FIFO (First In First Out) and FEFO (First Expiry First Out) procedures for feeds and sensitive inventory items.

• Monitor feed expiry dates and ensure timely utilization.

• Minimize feed damages, leakages, and wastage during handling and storage.

4. Team Supervision****

• Supervise warehouse clerks, loaders, forklift operators, and store attendants.

• Allocate daily duties and monitor staff productivity and discipline.

• Support staff training on inventory controls and warehouse practices.

5. Reporting & Documentation****

• Prepare inventory reports, stock movement reports, variance reports, and consumption analysis.

• Maintain proper filing of GRNs, SIVs, delivery notes, transfer forms, and stock adjustment records.

• Provide accurate consumption, variance and cost per dept. reports to management within required timelines.

6. Compliance & Safety****

• Ensure compliance with company SOPs, inventory policies, and audit requirements.

• Maintain health and safety standards within the warehouse and store areas.

• Coordinate periodic audits and support internal and external audit exercises.

• Ensure proper handling of hazardous or sensitive materials where applicable.

7. Coordination & Communication**

• Liaise with procurement, transport, production, finance, and departmental teams on inventory requirements.

• Coordinate with suppliers during deliveries and discrepancy resolution.

• Support operational planning through accurate stock visibility and reporting.