HCS Affiliates Group, is a one-stop human resources and management consultancy organization, headquartered in Nairobi, Kenya. Seeking a highly organized and detail-oriented HR & Payroll Coordinator to provide comprehensive support to our clients through an onsite model. This role is designed for a technically sound HR professional who thrives in fast-paced environments and possesses the unique ability to balance administrative rigor with good written and verbal communication. If you have a sharp eye for numbers and a flair for professional writing, our client will appreciate tapping into your experience. Key Responsibilities (20%) Payroll Administration End-to-end processing of monthly payroll for various client portfolios, ensuring 100% accuracy and compliance. Manage statutory deductions, tax filings, and benefits administration. Resolve payroll discrepancies and respond to employee inquiries with speed and professionalism. HR Support & Documentation (40%) Manage end to end recruitment process Draft professional HR correspondence, including offer letters, contracts, and policy memos. Maintain meticulous digital and physical employee records. Assist in the implementation of HR policies and procedures tailored to client needs. Reporting & Analytics (15%)  Prepare detailed monthly HR and payroll reports for management review. Analyze data trends related to turnover, attendance, and labor costs. Client Relations (15%) Provide high-level support both onsite at client offices. Act as a reliable point of contact for MSME business owners regarding HR best practices. Any other duties (10%) As and when required, various tasks related to the business within your competency scope will be assigned as and when needed. Qualifications & Requirements Experience: A minimum of 3–5 years of direct experience in payroll processing (please NOTE: : internship experience and short assignments of less than nine months continues work are  excluded when determining years of experience). Education: Bachelor’s degree in HR, Finance, Business Administration, or a related field. CPA IV is an added advantage MSME Expertise: Previous experience working within Micro, Small, and Medium Enterprises (MSMEs) is highly preferred and considered a significant advantage. Candidates working for large organizations will not be considered Top-Tier Skills Strong Writing: Ability to produce clear, concise, and professional reports and business correspondence. Demonstrated experience preparing PowerPoint presentation, graphs and tables an added advantage Verbal Communication: Highly articulate and fluent in your verbal communication when making official presentations, conducting interviews and conversing with colleagues Attention to Detail: An uncompromising approach to accuracy, especially regarding financial data and legal compliance. Multitasking Pro: Proven ability to manage competing priorities and meet strict deadlines without breaking a sweat. Tech-Savvy: Proficiency in payroll software and advanced MS Excel skills. Please list Payroll software you are conversant with and years of experience using the payroll software. Other Mandatory Requirements: Current Salary: Please indicate your current verifiable salary and benefits in your cover letter or body of the email Expected Salary: Please provide your expected realistic salary range NOTE: Position is a contract position, renewable annually subject to organization/individual performance