What you should bring:

• Bachelor’s degree in Human Resources, Business Administration, or related field.

• Minimum of 3–5 years of experience in office administration and/or HR admin.

• Experience in a tech startup, NGO, or fast-paced environment where you’ve had to adapt quickly

• The desire to use your skills to bring about positive social impact.

• A genuine comfort with a hybrid/multifaceted role — you’re not looking for a pure HR position; you enjoy the variety of owning both people and admin operations

• Strong organizational, multitasking, and time management skills.

• Strong communication and interpersonal skills.

• Proficiency in HR systems (e.g. Personio or similar), MS Office, Google Workspace and online collaboration tools such as Slack.

• Strong attention to detail with the ability to proactively problem-solve and move work forward independently.

• Reliable and accountable — you follow through on commitments, meet deadlines, and take ownership of your work and outcomes.

• Can thrive in an agile environment where priorities shift quickly without losing focus or momentum.

Office Administration**

• Own the day-to-day running of the office — supplies and equipment orders, office utilization, and logistics ensuring timely delivery

• Support the planning and coordination of office events and staff meetings

• Act as a liaison between HR, Procurement, Operations and Finance for office-related tasks.

• Act as the first point of contact for visitors and external partners at the office

• Ensure smooth day-to-day operations of the office environment.

HR Operations Support****

• Assist in onboarding and offboarding processes, including documentation, system setup, and coordination with supervisors.

• Support contract renewals, including tracking timelines, preparing documents, and follow-ups.

• Assist in benefits administration (medical insurance, WIBA, pension, HELB) and ensure accurate record-keeping.

• Maintain and update HR records in HRIS (Personio) and ensure compliance with statutory requirements.

• Assist with payroll documentation and support HR in performance tracking.

Follow-Up and Coordination****

• Monitor and follow up on office and HR tasks to ensure timely completion.

• Maintain communication with employees, supervisors, and external partners to support office and HR functions.

General Administrative Support**

• Assist in document preparation, filing, and reporting.

• Support HR in executing operational projects and process improvements.