Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.
Role Objective
Our client, a well-established mid-tier law firm, is looking to recruit a highly organized and dependable Legal Office Assistant. The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.
Core Duties and Responsibilities
Coordinate and oversee daily office administrative operations. Maintain organized filing systems, legal records, and registers. Scan, file, archive, and retrieve documents accurately. Draft, type, format, and proofread legal and administrative documents. Manage incoming and outgoing communication including emails, phone calls, and correspondence. Schedule meetings, appointments, and manage calendars for legal staff. Prepare meeting agendas, reports, summaries, and minutes. Support communication between advocates, clients, and external stakeholders. Assist in preparation, processing, and tracking of legal documents and invoices. Prepare payment vouchers and support administrative financial processes. Support petty cash management and tracking of office expenses. Coordinate office procurement and inventory management. Ensure timely settlement of subscriptions, utility bills, and statutory payments. Coordinate travel bookings, accommodation, and logistics arrangements. Manage front office operations and professionally handle client inquiries. Monitor office cleanliness, maintenance, and overall operational efficiency. Support planning and coordination of meetings, workshops, and office events. Maintain confidentiality and professionalism in handling sensitive information. Perform any other administrative duties assigned.
Job Specifications And Qualifications
Diploma in Law, Business Administration, Communication, or a related discipline Minimum of 2 years’ relevant experience in a similar role Proficiency in Microsoft Office applications
Key Competencies
Strong organizational and multitasking skills. Excellent written and verbal communication skills. Strong interpersonal and customer service skills. High level of integrity, professionalism, and confidentiality. Ability to work independently and under pressure. Strong attention to detail and problem-solving skills.
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