Minimum Qualifications: Diploma Job Term: Permanent and Pensionable Position Level: SHA 6 Number of positions:1 Qualifications, Skills and Experience Required: For appointment to this grade, an officer must have: Nine (9) years cumulative experience, three (3) years of which should have been at the grade of Assistant Office Administrator I or in a comparable position in the Public or Private sector; Holds a Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)/recognized institution; Membership in a relevant professional body in good standing; Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results. Responsibilities: JOB PURPOSE The Office Administrative Officers are responsible for ensuring an organization's operations run smoothly by effectively managing calendars, handling communication, and maintaining office records. JOB DESCRIPTION Taking oral dictation; Using e-office to research and process data; Operating office equipment; Attending to visitors/clients; Handling telephone calls; Booking rooms and conference facilities; Handling customer inquiries and complaints; Ensuring security of office records, equipment, and documents, includingclassified materials; Ensuring security, integrity, and confidentiality of data; Updating an up-to-date filing system in the office; Preparing responses to routine correspondence; Managing office protocol and etiquette; Managing petty cash; Identifying areas of risk in the department; Implementing the department’s charter; Promoting Business Process Re-engineering (BPR); Implementing the business continuity plan for the department; and Fostering a corporate culture that promotes ethical practices and good corporate citizenship.