Join The UN Career Pool Struggling to break into the UN? Take the first step toward your dream UN career, 3-Day UN Job Challenge. Join Now Here → United Nations Office at Nairobi Jobs, UN Jobs, UNON Jobs, Job Opening ID: 278620 Job Network : Public Information and Conference Management Job Family : Conference Services Category and Level : General Service and Related Categories, G-7 Duty Station : NAIROBI Department/Office : United Nations Office at Nairobi Date Posted : Jun 9, 2026 Deadline : Jul 8, 2026 UN Jobs Relevance CV review >> Submit your CV here Org. Setting and Reporting Organizational Setting and Reporting Relationships: The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This post is located in the Meetings Management Unit, Planning and Coordination Section of the Division of Conference Services at the United Nations Office at Nairobi. Under the direct supervision of the Chief of the Meetings Management Unit and within limits of delegated authority, the Senior Meetings Services Assistant will be responsible for the following duties Responsibilities Within delegated authority, the Senior Meetings Services Assistant will be responsible for the following duties: Meetings planning: Reviews resolutions and decisions of main intergovernmental meetings/conferences in order to prepare the draft calendar of conferences and creates corresponding meeting requesting Meets and informs the Document Management Unit of the meeting request number for their own document planning. Reviews meetings and conferences programme of work, advises requesting secretariats and prepares conference servicing requirements and staffing levels of assigned meetings/conferences. Prepares preliminary list of UNON wide requirements for events, conferences, and meetings for cost estimation purposes. Prepares preliminary cost estimates using the automated scenario costing tool (cost calculator) and requests official estimation from relevant entity within the Division. Ensures that all preliminary logistic arrangements are made in advance for the efficient conduct of committees and meetings/conferences. Proposes solutions to problems and leads projects for enhancing efficiency and level of services provided in the conference room. Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule. Meetings servicing: As the lead Meetings Services Assistant, supervises the staff assigned to the meeting room in retrieving documents electronically and in distributing texts of speeches, parliamentary documentation, ballot and results of voting. Works with senior officers and coordinate with host countries on scope and requirements and provides logistical support for committees and meetings/conferences to be held away from Headquarters, other UN Offices or Regional Commissions. Prepares floor plan of seating arrangements in accordance with meeting requirements and UN protocol. Allocate conference facilities and meeting rooms. Maintains an accurate record of speakers and/or an attendance record and coordinate with delegations on their position on the list of speakers. Responds to queries from delegations and Secretariat. Performs other duties as required. Competencies PROFESSIONALISM: Knowledge of office and meeting support, including document distribution in the context of the organization’s conference management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently Education Completion of High school diploma or equivalent is required. Additional training in conference services, proficiency in Microsoft office applications, emails and database management or related field is desirable. Work Experience A minimum of ten (10) years of work experience in meetings management in the UN System or similar international organization is required. The minimum years of relevant experience is reduced by (2) years for candidates who possess a first level University degree Experience in dealing with United Nations or other international organizations policies, procedures and practices relating to conferences and meeting services is desirable. One (1) year or more of experience in data analytics or related area is desirable Knowledge and skill and in the use of MS Office and data bases applications is desirable Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II Desirable Languages LanguageReadingWritingListeningSpeakingFrenchUN Level IUN Level IUN Level IUN Level I Assessment Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview. The salary for a Senior Meetings Services Assistant (G-7) at the United Nations Office at Nairobi (UNON) typically starts at a base minimum of $2,600 to $2,625 USD per month (approximately 338,500+ KES). Click here to apply Get Unstuck in your career NOW! Join The UN Career Pool Struggling to break into the UN? Take the first step toward your dream UN career, 3-Day UN Job Challenge. Join Now Here → .noborder { border: 0px; } .container { position: relative; width: 100%; height: 0; padding-bottom: 56.25%; } .video { position: absolute; top: 0; left: 0; width: 100%; height: 100%; } How to write a cv in 2026 - CV format for Job Application