Key Responsibilities1. Financial Transaction ProcessingResponsibilities
Capture daily financial transactions in QuickBooks.
Record supplier invoices, customer invoices, receipts, and payments.
Assist in posting journal entries as directed by the Finance Manager.
Verify supporting documents before processing transactions.
Maintain accurate accounting records and files.
KPIs
Daily transactions recorded accurately and on time.
Zero significant data entry errors.
Financial records updated within agreed timelines.
- Accounts Payable SupportResponsibilities
Receive and verify supplier invoices.
Match invoices against purchase orders and delivery notes.
Prepare payment documentation for review and approval.
Maintain supplier records and filing systems.
Assist in reconciling supplier statements.
KPIs
Supplier invoices processed within agreed timelines.
Accurate supplier records maintained.
Zero duplicate payments resulting from processing errors.
- Accounts Receivable SupportResponsibilities
Prepare customer invoices as instructed.
Record customer payments in QuickBooks.
Update customer account records.
Assist in following up outstanding customer balances.
Maintain accurate receivable records.
KPIs
Customer invoices issued accurately.
Customer payments recorded within 24 hours of receipt.
Accurate receivable records maintained.
- Inventory & Stock Records SupportResponsibilities
Assist in maintaining inventory records.
Support monthly stock counts and stock verification exercises.
Reconcile inventory records with supporting documentation.
Report inventory discrepancies to the Finance Manager.
File inventory-related documents appropriately.
KPIs
Inventory records updated accurately.
Stock count reports completed within agreed timelines.
Timely reporting of inventory discrepancies.
- Bank & Petty Cash ReconciliationsResponsibilities
Assist in preparing monthly bank reconciliations.
Maintain petty cash records and supporting documents.
Record cash transactions accurately.
Report discrepancies identified during reconciliations.
KPIs
Bank reconciliations completed within assigned timelines.
Accurate petty cash records maintained.
Zero unexplained cash variances attributable to negligence.
- Financial Reporting SupportResponsibilities
Assist in preparing monthly financial reports.
Generate reports from QuickBooks as required.
Organize and maintain supporting schedules for financial reporting.
Provide financial information requested by management.
KPIs
Reports prepared accurately and on time.
Financial records readily available when required.
Supporting schedules maintained accurately.
- Compliance & DocumentationResponsibilities
Maintain organized accounting files and records.
Ensure proper filing of invoices, receipts, payment vouchers, and reconciliations.
Support audit preparation activities.
Maintain confidentiality of financial information.
Adhere to company financial policies and procedures.
KPIs
Accounting documents properly filed and retrievable.
Audit support documents provided on time.
Compliance with company finance procedures.
- QuickBooks Data ManagementResponsibilities
Maintain accurate financial records in QuickBooks.
Update supplier and customer information in the system.
Generate routine accounting reports when required.
Assist in maintaining data accuracy and completeness.
KPIs
100% of assigned transactions recorded in QuickBooks.
Accurate supplier and customer records maintained.
Minimal data entry errors.
QualificationsEducation
Diploma or Bachelor's Degree in Accounting, Finance, Commerce, or a related field.
Professional Qualifications
CPA Part I or CPA Part II ongoing will be an added advantage.
Experience
Minimum 1 year of experience in accounting, bookkeeping, or finance.
Experience using QuickBooks is preferred.
Experience in a manufacturing environment is an added advantage.
Required Skills & Competencies
Basic knowledge of accounting principles.
Proficiency in QuickBooks.
Good numerical and analytical skills.
Attention to detail and accuracy.
Basic Microsoft Excel skills.
Good organizational and record-keeping skills.
Integrity and confidentiality.
Good communication and teamwork skills.
Ability to learn and follow instructions.
Performance Expectations
The Junior Accountant is expected to:
Maintain accurate accounting records.
Support the timely processing of financial transactions.
Assist in inventory and financial reconciliations.
Ensure proper documentation and record keeping.
Support the Finance Department in maintaining efficient and accurate financial operations.