Career Options Limited is a leading recruitment-consulting firm based in Nairobi Kenya and offering specialized services to effectively manage the entire recruitment process for companies based in Africa and Middle East. We cover various business verticals like Oil and Gas, Power, Green Energy, Engineering, Retail, FMCG, Information Technology, Banking and Finance, Hospitality, Travel and Tourism ,Construction, Telecoms, Pharmaceuticals, Bio Technology, Manufacturing and Agriculture. Career Option's is an acknowledged leader in the recruitment industry in Kenya and Across Africa. Working across commercial, government and not for profit sectors, career option's has forged an enviable reputation, as the consultancy that gets it right. We find the right people to meet your needs; we provide the highest possible levels of service; and we stand by our results. Having placed over 3,000 people since inception, Career Options knows it's market place, and more importantly WE KNOW PEOPLE. Our clients range from SMEs to FTSE 100 businesses and include Beiersdorf East Africa,BASF Chemicals, EMC, Aramex International, Unilever, Reime Group, Fairmont Hotel & Resorts, Emaar Group, Mars Group, Landmark Gulf retail, Mantis Collection, Wilo, , IBM among many others. But whatever their size, location or sector, they know they can rely on Career Options to work harder and go the extra mile to meet their recruitment needs. Here' a brief overview of our strengths: Circle On-site or off-site dedicated consultants. Circle Ability to source the right candidates globally. Circle Multi location coordination. Circle Customized recruiting, screening, testing and employees orientation. Circle Single point of contact and centralized order process Circle Large database of candidates; updated on a regular basis through our online and offline database. Circle Credible recruitment partners in Africa, Middle East, Australia, Europe and North America. Circle Affordable service fee upon successful recruitment. We have been matching appropriate candidates with the right opportunities. Our recruitment consultants are experts in sourcing and attracting candidates by enabling them to sift through the vast amount of data available on the Internet and our large database zoom in on potential employees and pre-qualify candidate data. We are focusing on sourcing talent globally for blue chip companies in Africa and Middle East. We take challenge is finding the right candidate through selective headhunting from the same sector and competing companies. Our client, a tour and travel company, is seeking a HR and Facility Officer to be based in Nairobi, Kenya. THE JOB MAIN TASKS AND RESPONSIBILITIES. Liaise with HR & Facility manager, Manager and team leaders to ensure a timely and quality recruitment process.  Manage efficiently the role of job advertising, longlisting, scheduling of interviews, background checks  Follow the onboarding procedures and ensure that executives are informed, you are able to execute the process effectively and the new staff is informed of what is expected of them  Follow the offboarding procedures and ensure exit documents like clearance are properly completed and filed  Assist the HR Manager in investigations and documentation of conflicts and disciplinary matter  Ensure compliance with labor laws such as employment Act, health and safety  Work with the HR Manager to identify/mitigate risks such as injuries and accidents.  Assist HR Manager to avail HR Documents during audit process  Assist the MT by taking care of up to date minutes, send reminders and share documents within the stipulated deadlines  Critically follow through to ensure that all policies are followed by different team members and report any breach of policies to HR Manager  Maintain Confidentiality: Ensure all personnel records and sensitive documents (e.g., employee contracts, disciplinary records) are kept secure and handled with discretion.  Adhere to Data Privacy: Follow company policies and legal requirements to protect the confidentiality of employee information and communications.  Assist the Performance Process by explaining the process, the use of documents, ensure reminders if necessary,  and take care of documentation, you will coordinate the different performance improvement plans like mentorship, coaching and all the learning sessions.  Monthly review of leave records in the system to ensure accuracy  Maintenance of accurate and up to date staff records in accordance with the Internal HR Company procedures  Contract management - up to date and accurate preparation of staff contracts, ensure they are duly signed and filed  Update of payroll information i.e. personal statutory information, overtime and salary information  HR Department working sheets and documents are accurate and up to date i.e google sheets, working documents etc  Drafting of official letters and all kind of documentation Facility Management  Coordinate maintenance, repair, and upkeep of company facilities, including buildings, grounds, compound and equipment.  Coordinate space planning, including office layout, furniture, and equipment.  Ensure housekeeping services like cleaning, trash removal, and recycling are done  Coordinate utility usage, including electricity, water, and gas, and implement energy-saving initiatives  Ensure compliance with environmental, health, and safety regulations, including waste management and emergency preparedness.  Health and safety: make sure the health and safety regulations are clear for everyone and ensure a safe working environment.  Inform and guide the office assistants (kitchen - cleaning and security) on HR manager request.  Work closely together with the IT & facility officer regarding the facility issues QUALIFICATIONS  The job holder should have the following qualifications.  Bachelor's Degree in Human Resource Management  IHRM Licensed.  CHRP Certification is an added advantage Minimum of two (2) years of experience in HR operations THE RIGHT PERSON FOR THE JOB The ideal candidate should possess the following skills and competencies. Attention to detail Teamwork and collaboration Good communication and reporting skills Reliability   Problem solving and decision-making  Result oriented  Initiative Creativity Leadership skills WHAT WE ARE OFFERING THE RIGHT PERSON We are offering the successful candidate a monthly basic salary ranging from KES 42,500 – KES 80,000