Platinum Outsourcing & Logistics (E.A) Ltd was founded and incorporated in 2010, to lead in provision of outsourcing and logistics services. We run a subsidiary company Chania Cleaners offering cleaning , Sanitation, pest control, waste management and landscaping services. Our Mission To strive to provide quality services consistently to be the company overview benchmark in the industry. Our market position This is evident in our strong presence in most of our county region namely Nairobi, Thika, Meru, Oyani, Malakisi, Molo. Our clientele indicated in this RFI is another indicator of our market position. The company keeps its quality management systems constantly striving to improve its process and their applications throughout all sites of operation by monitoring, measuring and analyzing all its activities. All levels of management staff and employees are committed and responsible for ensuring the implementation of the actions required to achieve planned results, to comply and exceed the quality standards and to continually improve the activities in their respective areas of operation. The company’s policy commitment is communicated to employees and other stakeholder regularly. The management staff and employees of Platinum are committed to improve and ensure continued leadership in the outsourcing, logistics, cleaning and sanitation services. Our key performance indicators are:- 1.Customer Satisfaction 2. Employee Motivation 3.Environmental impact control and 4.Occupational Health and Safety concern Our operational experience is to provide similar services to large organizations both international and locally such as B.A.T. Kenya Limited, Del Monte Kenya Limited, Crown Food Industries. Our key strengths is having a strong management team, well trained and motivated skilled workers. Being a medium sized company, we provide our clients with quality, personalized, cost effective, efficient and reliable services.Key Responsibilities Operations Allocate equipment, warehouse space, and personnel in accordance with the Operations planning schedule. Conduct daily operations/toolbox meetings with the Warehouse team. Conduct daily spot checks to ensure warehouse staff adhere to rules and procedures as published in the relevant operations SOP. Co-ordinate Storage, Inbound and outbound activities of shipments both physically and System in a timely, safe and efficient manner. Ensure correct stacking and storage procedures are adhered to as per SOP, Warehouse manager instruction, and QHSE rules. Perform monthly stock takes with gap analyses and action plan follow-up in accordance with SOP. System Verify data captured to ensure accuracy. Generate goods receipts/dispatch notes on WMS. Ensure system is always aligned with physical stocks. Ensure every physical movement is recorded in the WMS on time and accurately. Cross check all transactions to what is in physical stock movement ledger at end of shift. Safety Ensure that all QHSE regulations are complied with to ensure safe working conditions and practices within the warehouse. Ensure security procedures are always adhered to as per SOP in warehouse and perform daily checks for compliancy. Documentation and Reporting Ensure that warehouse clerks hand all warehouse documentation to the administration manager in a timely manner. Counter sign all Dispatch docs, tally sheets and stock take sheets to ensure stock accuracy. Maintain catalogue of all items in warehouse. Generate stock reports that are required by clients and management. Provide reports as per Warehouse manager /clients requirements. Process discrepancy and damage reports as needed. Ageing Reports on all stocks shared on a Weekly basis. Personnel Supervise permanent and casual staff in the warehouse to ensure their job activities are performed correctly. Others Ensure warehouse cleanliness and that warehouse-cleaning roster is up to date all times. Inform IT manager of any issues or shortcomings faced on WMS Carry out all delegated tasks from Warehouse manager. Evaluate complaints received on shipments of equipment and stock and take appropriate action Minimum Qualifications Education in either logistics or supply chain management will be an advantage. WMS experience Training in MS Office suite and other industry-related courses will be an advantage. Key Skills Organisation Analytical Leadership Warehouse management Inventory management Personal Attributes Strong analytical skills Proactive Integrity Interpersonal relations Team leader Confidentiality Flexible Attention to detail Team driven Results-driven Sense of urgency Good communicator Initiative Experience 3 years’ experience in supply chain with specific focus on warehousing