Platinum Outsourcing & Logistics (E.A) Ltd was founded and incorporated in 2010, to lead in provision of outsourcing and logistics services. We run a subsidiary company Chania Cleaners offering cleaning , Sanitation, pest control, waste management and landscaping services. Our Mission To strive to provide quality services consistently to be the company overview benchmark in the industry. Our market position This is evident in our strong presence in most of our county region namely Nairobi, Thika, Meru, Oyani, Malakisi, Molo. Our clientele indicated in this RFI is another indicator of our market position. The company keeps its quality management systems constantly striving to improve its process and their applications throughout all sites of operation by monitoring, measuring and analyzing all its activities. All levels of management staff and employees are committed and responsible for ensuring the implementation of the actions required to achieve planned results, to comply and exceed the quality standards and to continually improve the activities in their respective areas of operation. The company’s policy commitment is communicated to employees and other stakeholder regularly. The management staff and employees of Platinum are committed to improve and ensure continued leadership in the outsourcing, logistics, cleaning and sanitation services. Our key performance indicators are:- 1.Customer Satisfaction 2. Employee Motivation 3.Environmental impact control and 4.Occupational Health and Safety concern Our operational experience is to provide similar services to large organizations both international and locally such as B.A.T. Kenya Limited, Del Monte Kenya Limited, Crown Food Industries. Our key strengths is having a strong management team, well trained and motivated skilled workers. Being a medium sized company, we provide our clients with quality, personalized, cost effective, efficient and reliable services.Job Purpose To implement the HR policy and procedures to achieve the organization’s objectives in compliance with the law. Key Responsibilities Draft general HR correspondence for review and approval. Coordinate recruitment activities, including shortlisting, interview scheduling, participation in interviews, and communication of interview outcomes. Follow up on approvals of employment documentation and offer letters for selected candidates. Track recruitment timelines and ensure timely completion of recruitment processes. Conduct staff induction for relevant employee categories. Prepare documentation for changes in employment terms, obtain relevant approvals, and advise Payroll accordingly. Monitor employee probation periods, contract expiry dates, and prepare relevant documentation in good time. Manage the HR helpdesk for assigned departments and provide timely support on employee matters. Prepare HR reports, including HR statistics, disciplinary reports, training feedback and evaluation reports, and Works Council action trackers. Coordinate training administration, including NITA applications, training memos, trainer bookings, LPO follow-ups, attendance records, certificates, evaluations, and internal training. Issue pre-alerts on fixed-term contract expiry dates and coordinate timely renewals or terminations in good time. Maintain and update departmental organograms as changes occur and at least monthly. Ensure new employee files are opened promptly, properly maintained, and continuously updated with relevant documentation and correspondence. Manage disciplinary processes for supervisory-level staff and below, including witness statements, show-cause notices, hearing coordination, minutes, outcome correspondence, and filing of disciplinary records. Coordinate Works Council meetings and follow up on outstanding action points to closure. Coordinate and follow up on document flow to and from supply chain sites, ensuring timely submission, tracking, and retrieval of required documentation. Qualifications Degree or Higher Diploma in Human Resources Management. Member of the Institute of Human Resources Management (IHRM) Knowledge of Labour Laws Experience in handling mass recruitment, disciplinary and grievance handling for large workforce Key Skills Communication & interpersonal skills Recruitment & interviewing Employee relations Conflict resolution Problem-solving & decision-making Organization & time management Labor law & compliance Payroll & HR administration Negotiation skills Confidentiality & integrity Teamwork & stakeholder management Office Suite proficiency Experience 3 Years