Skills and Experience:

• Bachelor’s degree in construction management, project management, Business management, Operations, or a related field.

• Minimum of 5 years of experience in project management support, with a proven track record of successful cross-functional project delivery.

• PMP, CAPM, and PRINCE2 certification is highly desirable, showcasing a commitment to excellence.

• Prior experience with common office   and project management tools (MS Project/Smartsheet), highlighting proficiency in industry-standard practices.

• Demonstrated understanding of the project life cycle.

• Detail-oriented with strong problem-solving skills, showcasing an ability to navigate complexities.

• Proactively identifies and addresses risks, displaying a risk-aware mindset.

• Excellent communication skills with the ability to engage stakeholders effectively, building strong professional relationships across functional areas.

• Proficient in Excel and other project management tools, illustrating a high level of technical competence.

• Action-oriented and able to drive results, demonstrating a proactive approach to achieving cross-functional project objectives.

• Demonstrates honesty and integrity in all aspects of work, contributing to a positive and ethical work environment within the newly formed PMO.

Duties and Responsibilities

Project Planning and Monitoring:

• Develop comprehensive project plans outlining scope, timelines, resources, and milestones. Integrate multiple schedules into a master project schedule, establishing baselines, and performing measurement baselines.

• Create and maintain detailed summary-level schedule reports, including Gantt charts, milestone charts, and other tools for critical path analysis, near-term task work, and priority-based resource locations.

• Plan scope of work and required resources, ensuring alignment with project goals and objectives.

Budget Oversight:

• Develop project budgets and manage them throughout the project lifecycle, ensuring financial goals are met.

• Collaborate with the head of function in getting the budget approvals by the Senior Management Team (SMT).

• Track and monitor the cost resources during project execution to maintain the project budgets.

Communication and Reporting:

• Facilitate effective communication within the project team and with stakeholders across various departments.

• Share monthly project progress reports, conduct weekly status update meetings, and engage in daily catchups and follow-ups with project execution teams.

• Ensure clear and timely communication of project progress, risks, and issues to stakeholders.

Stakeholder Management:

• Identify and engage with key stakeholders, both internal and external.

• Communicate project progress, risks, and issues to stakeholders in a clear and timely manner.

• Follow up on work progress and deliverables development.

Project Coordination:

• Coordinate with other managers to effectively manage project staff and optimize resource allocation.

• Monitor, track, and control project outcomes, resolving issues, conflicts, dependencies, and critical path deliverables.

• Manage project and program issues and risks, mitigating their impact on the baseline.

• Track, record, and act on project issues, organizing logistics, and delegating work to project teams.

Procurement Management:

• Track Purchase Requests (PRFs) related to the projects in collaboration with procurement.

• Initiate various PRFs in collaboration with project execution teams.

Project Management Support:

• Create project plans, schedules, and task workflows on Smartsheet, ensuring effective project management.

• Provide support to other functions in utilizing Smartsheet, including training sessions.

• Offer project portfolio updates to inter-departmental project tracking tools.