About the Role Our client, a leading international organisation, is seeking a highly organised, proactive, and detail-oriented Administration & People Operations Assistant to provide administrative, human resources operations, employee engagement, travel, finance, and office coordination support. The successful candidate will ensure efficient day-to-day office operations, accurate record-keeping, and timely completion of routine employee administration and operational activities. The role will also provide exposure to commercial operations, customer engagement, and cross-functional collaboration, offering an opportunity for professional development. Responsibilities

• ** Office Administration and Coordination**

• Coordinate daily office operations to maintain a safe, organised, and efficient working environment.

• Manage the Country Manager's calendar, appointments, and meetings.

• Monitor office supplies and arrange timely replenishment within approved budgets.

• Maintain accurate administrative records, contracts, filing systems, and compliance documentation.

• Prepare meeting agendas and materials, record minutes where required, and follow up on agreed actions.

• Handle confidential business and employee information with discretion.

• ** People Operations Support**

• Coordinate employee lifecycle administration, including onboarding, probation follow-up, leave records, employee changes, and offboarding documentation.

• Maintain accurate employee records and follow up on outstanding documentation and approvals.

• Support timely updates to employee data and completion of routine HR administrative processes.

• Liaise with the People Function and approved third-party service providers on operational matters.

• Assist employees with routine administrative enquiries and refer matters requiring professional HR advice to the appropriate team.

• Ensure compliance with data privacy and records-management requirements.

• ** Employee Engagement and Communication**

• Support employee engagement, wellbeing, recognition, and workplace initiatives.

• Coordinate internal communications, workshops, team meetings, and employee events.

• Track engagement action points and support their timely implementation.

• Gather employee feedback through approved channels while maintaining confidentiality.

• Prepare routine correspondence, reports, presentations, and communication materials.

• ** Travel and Logistics**

• Coordinate travel arrangements for employees, management, and visiting leaders.

• Arrange flights, accommodation, ground transportation, meeting logistics, and visitor access.

• Prepare travel itineraries and proactively manage changes to travel arrangements.

• Maintain accurate travel records and supporting documentation.

• ** Finance and Vendor Administration**

• Administer petty cash in line with established financial controls, including approvals, reconciliations, and supporting documentation.

• Review invoices and expense claims for accuracy and completeness before approval.

• Submit approved invoices to Finance and follow up on outstanding vendor payments.

• Maintain expenditure records and support budget tracking and reporting.

• Support vendor sourcing, onboarding, performance monitoring, and contract coordination.

• Monitor vendor service quality and escalate performance or compliance concerns.

• ** Commercial Support and Development**

• Assist with preparing commercial reports, presentations, customer documentation, and meeting materials.

• Coordinate customer visits, commercial meetings, and follow-up actions.

• Develop an understanding of the organisation's products, customers, and commercial processes through structured learning and cross-functional assignments.

• Demonstrate a customer-focused approach and identify opportunities to improve service delivery and coordination.

**Qualifications ** Applicants should possess the following qualifications and experience:

• A bachelor's degree in Business Administration, Human Resource Management, Finance, Logistics, or a related field.

• At least two years of relevant work experience in administration, HR operations support, office coordination, finance administration, customer service, or a related area.

• Proficiency in Microsoft Office applications and digital collaboration tools.

• Experience in logistics, shipping, or a multinational organisation will be an added advantage.

• Fluency in written and spoken English.

• Working knowledge of French and/or Kinyarwanda will be an added advantage.

HOW TO APPLY Send your CV to jobs@sheerlogicltd.com by 25th October 2026.